Lewes FC are looking to recruit a new administrator for the Men's team and the 3G

Lewes FC are looking to recruit a new administrator for the Men's team and the 3G

The club are on the hunt for a new member of our backroom team

Stuart Fuller
Credit:
Stuart Fuller

Job Title: Men’s First Team Administrator

Employer: Lewes FC

Hours & Availability: 21 hours/week with flexibility to work home and away games including weekends and evening.

Remuneration:  £11.5k/annum

Purpose: To manage the administrative duties associated with the men’s first team including fixture management, logistics, contracts, licence requirements, and provide general support to men’s first team colleagues including the manager and Directors.

Role Responsibilities & Key Duties

Team Administration

- Acting as a first point of contact with the Football Association, Sussex Football Association and Isthmian Football League on all administrative business

- Attending Isthmian League meetings, representing the club, when required

- Attendance at First Team home and away matches to support the First Team management and represent the club in administrative tasks.

- Responsible for ensuring the club meets licence requirements, FA regulations and Isthmian League rules

- Providing reports to the League and FA as required

- Act as the Men’s team designated Covid Officer as required

Matchday Administration

- Work to deliver successful home matchdays, including supporting on official match-day administration and supporting on match-day requirements such as liaising with match officials, FA officials and visiting teams

- Arranging first team fixtures and dealing with day-to-day logistics such as minibus and pitch hire, and organising kit and medical equipment

Player Administration

- First point of contact for First Team players on any administrative issues such as payroll questions

- Supporting the Heads of Men’s Football and first team manager on player contracting and registrations, and associated payroll management

- Supporting the Heads of Men’s Football on dealings with intermediaries and agents

- Getting international clearance required for players when required

- Producing weekly payroll information for players/coaches as required and communicating this to whoever at the club is liaising with our payroll accountants

- Creating weekly reporting on performance versus playing budgets

- Maintenance of the Club’s FA Member Services, MOAS and Whole Game system in respect of player disciplinary matters i.e. suspensions, cautions, fines etc

- Preparation and completion of Player Contracts, Transfer and Compensations Agreements and all related registration documents in line with all regulatory guidelines

- Maintain full player records i.e. contracts, contact information etc

3G Administration

- First point of contact for public inquiries related to the 3G booking system, including availability and pricing

- Producing regular information regarding 3G bookings for the Financial Controller to issue invoices.

- Managing affiliated teams and external users, responding to questions around access.

- Coordinating the 3G schedules with relevant colleagues twice/year.

Other duties

- Identify and implement ways to encourage and promote club values and positive behaviours across staff, first teams, coaching staff and pathway teams and coaches.

- Pro-actively promote and raise safeguarding and welfare awareness across the club liaising with the club safeguarding officer.

- Provide assistance and support to all club colleagues with regards to club external communication, media requests, player appearances, social media content and matchday materials.

Key Skills & Experience

- Excellent administrative skills, attention to detail and ability to work independently and proactively.

- A positive attitude, strong communication skills and the ability to build meaningful, strong relationships with staff, players and Directors.

- Strong Microsoft Office skills including Word, Excel and PowerPoint.

- Working knowledge of Whole Game System and other databases and Relationship Management systems.

- Demonstrates a working understanding of inclusion, equality and anti-discrimination, safeguarding and best practice.

Please apply with current CV and covering letter to john@lewesfc.com

Closing Date: 4th June 2021

Job Title: Men’s First Team Administrator

Employer: Lewes FC

Hours & Availability: 21 hours/week with flexibility to work home and away games including weekends and evening.

Remuneration:  £11.5k/annum

Purpose: To manage the administrative duties associated with the men’s first team including fixture management, logistics, contracts, licence requirements, and provide general support to men’s first team colleagues including the manager and Directors.

Role Responsibilities & Key Duties

Team Administration

- Acting as a first point of contact with the Football Association, Sussex Football Association and Isthmian Football League on all administrative business

- Attending Isthmian League meetings, representing the club, when required

- Attendance at First Team home and away matches to support the First Team management and represent the club in administrative tasks.

- Responsible for ensuring the club meets licence requirements, FA regulations and Isthmian League rules

- Providing reports to the League and FA as required

- Act as the Men’s team designated Covid Officer as required

Matchday Administration

- Work to deliver successful home matchdays, including supporting on official match-day administration and supporting on match-day requirements such as liaising with match officials, FA officials and visiting teams

- Arranging first team fixtures and dealing with day-to-day logistics such as minibus and pitch hire, and organising kit and medical equipment

Player Administration

- First point of contact for First Team players on any administrative issues such as payroll questions

- Supporting the Heads of Men’s Football and first team manager on player contracting and registrations, and associated payroll management

- Supporting the Heads of Men’s Football on dealings with intermediaries and agents

- Getting international clearance required for players when required

- Producing weekly payroll information for players/coaches as required and communicating this to whoever at the club is liaising with our payroll accountants

- Creating weekly reporting on performance versus playing budgets

- Maintenance of the Club’s FA Member Services, MOAS and Whole Game system in respect of player disciplinary matters i.e. suspensions, cautions, fines etc

- Preparation and completion of Player Contracts, Transfer and Compensations Agreements and all related registration documents in line with all regulatory guidelines

- Maintain full player records i.e. contracts, contact information etc

3G Administration

- First point of contact for public inquiries related to the 3G booking system, including availability and pricing

- Producing regular information regarding 3G bookings for the Financial Controller to issue invoices.

- Managing affiliated teams and external users, responding to questions around access.

- Coordinating the 3G schedules with relevant colleagues twice/year.

Other duties

- Identify and implement ways to encourage and promote club values and positive behaviours across staff, first teams, coaching staff and pathway teams and coaches.

- Pro-actively promote and raise safeguarding and welfare awareness across the club liaising with the club safeguarding officer.

- Provide assistance and support to all club colleagues with regards to club external communication, media requests, player appearances, social media content and matchday materials.

Key Skills & Experience

- Excellent administrative skills, attention to detail and ability to work independently and proactively.

- A positive attitude, strong communication skills and the ability to build meaningful, strong relationships with staff, players and Directors.

- Strong Microsoft Office skills including Word, Excel and PowerPoint.

- Working knowledge of Whole Game System and other databases and Relationship Management systems.

- Demonstrates a working understanding of inclusion, equality and anti-discrimination, safeguarding and best practice.

Please apply with current CV and covering letter to john@lewesfc.com

Closing Date: 4th June 2021